Privacy and cookie policy

This is the privacy statement of Stichting hiv monitoring (referred to below as “SHM”, “we” or “us”).

Contact and company details:
SHM
Weesperstraat 107-121
1018 VN Amsterdam
020747 1030
Kvk number 34160453
hiv.monitoring@amsterdamumc.nl

Data Protection Officer: privacy.shm@amsterdamumc.nl

SHM considers it very important to treat your data in a careful and secure manner. This privacy statement explains to you which data is collected, for what purposes this data is used and how SHM handle your data.

General principles
SHM applies a number of core values:

• Provision of information; We aim to inform you as thoroughly as possible about how and why we process personal data. We do so by means of this privacy statement and extensive information we share on our website.

• Restriction of the collection of personal data; We take utmost care to ensure that the collection of personal data remains restricted to only that which is necessary for the purpose for which the data is collected.

• Protection of personal data; We take measures (both technical and organisational) to protect your data and require third parties that process personal data on our instruction to do the same.

• Consent for processing of personal data; We request consent for processing your personal data in those cases where this is required under the General Data Protection Regulation.

• Rights of data subject; We respect your rights with regard to the processing of personal data.

If you have any questions after reading this information, please do not hesitate to contact us. Our contact details are provided at the top of this privacy statement.

Processing of your personal data
We process personal data for different purposes. Below, we explain which personal data we process, how the personal data is used and how long this data is stored.

HIV monitoring and research
SHM has been appointed by the Minister of Health as the implementing agency for monitoring people with hiv in the Netherlands. SHM registers a number of basic data for this monitoring:

• year of birth;
• sex;
• born in the Netherlands yes/no;
• date in care and out of care;
• data from an earlier registration with SHM, if you have previously attended another HIV treatment centre;
• statement that written and/or oral explanation has been given.

If you have gave us your permission to participate in our scientific research, we register the following data:

• date of birth;
• initials (max. 2 letters);
• gender;
• nationality and country of birth;the 4 numbers of your postcode (no letters);
• date in care and out of care;
• data from an earlier registration with SHM, if you have previously attended another HIV treatment centre;

• hospital registration number;statement that written and/or oral explanation has been given.

We need this information to make collection of your medical data possible. You will find detailed information about why we collect data, what data we collect and how you can withdraw your consent on our website under the tab "What we do". Your data will be stored for as long as this is necessary for the research.

When you withdraw your consent, your registration data will be deleted and your basic data will be registed.

Contactdetails HIV treatment centres
To be able to share the results of research, the following data is collected of the treatment teams:

• name;
• gender;
• jobtitle;
• e-mail (work).

Known changes are processed immediately and personal data is checked and deleted once a year if the person concerned is no longer working for the treatment team.

Visiting SHM
If you visit SHM, camera images are made by the Weesper for the safety of all persons who visit the building. These camera images are destroyed within 4 weeks and only kept longer if necessary for dealing with an incident by the police.

Website Usage
To manage your cookie preferences, SHM uses a consent management platform. When you set your cookie preferences, the following information is processed:

• whether you have given or refused consent;
• the cookie categories you have selected
• the date and time of your choice;
• a unique consent identifier (consent ID);
• limited technical information, such as (part of) your IP address and information about your browser or device, where necessary to record your choice and demonstrate that valid consent has been obtained.

Your cookie preferences are stored in a cookie on your device for a maximum of 12 months, unless you delete the cookie earlier or change your preferences.

Records of your cookie consent are retained for a maximum of 5 years to demonstrate that valid consent has been obtained, where required by applicable privacy legislation. After this period, the records are deleted or anonymised.

Contact via the website
If you have any questions or comments about SHM, you can contact us directly via the website. Simply complete the contact form on the website.

If you use the contact form, we require certain personal data from you to enable us to handle your request. You will therefore be requested to provide the following data in the contact form:

• name
• e-mail
• organistation (not obligatory)
• your question or request

The personal data that you provide through the contact form will be stored by us for as long as is necessary to handle your question in an appropriate manner. We will remove your personal data as soon as it is clear that your question has been answered to your satisfaction. Our staff may ask you to provide additional data to be able to handle your question.

Job application
You can submit your job application through our website. We will request you to e-mail your motivation letter and Curriculum Vitae. We will store the personal data that you provide for the duration of the job application procedure and for a period of one months afterwards. With your consent we may store your personal data for a longer period of time, but for no longer than six months.

Publications
SHM collaborates with research institutes in various projects. As a result, the names of researchers are mentioned on our website.​​​​​​​

Third party websites
This statement does not apply to third-party websites to which our own website refers. We cannot guarantee that these third-parties will handle your personal data in a reliable or secure manner. We therefore recommend that you read the privacy statements relating to such websites before using them.​​​​​​​

Security
SHM considers it of utmost importance to treat your personal data in a secure manner. Therefore we have taken technical and organizational measures to protect your data against loss or unauthorized use.

• SHM uses the infrastructure and servers of Amsterdam UMC. Amsterdam UMC is ISO 27001 and NEN7510 certified and the servers are located at Amsterdam UMC locations and managed by Amsterdam UMC employees.
• Our website is secure, personal data you provide us through the website is sent encrypted.
• SHM has an internal policy that safeguards careful handling of your personal data.

Your rights
Under the General Data Protection Regulation, you have a number of rights concerning your personal data:

• Right to erase/be forgotten; You have the right to have your data removed by withdrawing your previous given permission.

• Right to object; You have the right to object if you think that your data will be used for something other than the original purpose.

• Right to rectification; You have the right to have your personal data, that are incorrect or incomplete, corrected.

• Right to restrict processing; You have the right to (temporarily) stop the processing of your personal data.

• Right to access; You have the right to view your (personal) data.

• Right to data portability; You have the right to transmit your data to another party.

You can contact SHM if you want to exercise your rights, or if you have a question about the way in which SHM handles your personal data. To prevent misuse, SHM may ask you to identify yourself if you contact us to exercise your rights.​​​​​​​

Dutch Data Protection Authority
If you have any complaints about how SHM processed your complaint, you have the right to submit a complaint to the Dutch Data Protection Authority (the Dutch supervisory authority in the field of privacy) or another European supervisory authority in the field of privacy.​​​​​​​

Changes to this privacy statement
We reserve the right to make changes to this new privacy statement of 31 July 2019/ Any changes will be published on our website. This privacy statement was last updated on 23 July 2026.

This new cookie policy of 31 July 2019 was last updated on 23 July 2026.

What are cookies?
A cookie is a small file sent by this website and stored by your browser on your computer’s hard drive. Cookies cannot be used to run an application or place viruses on your computer. Cookies are unique to each user and can only be read by a server in the domain that sent the cookie to you.

Types of cookies
SHM uses the following cookies:

Necessary cookies
Necessary cookies are required to enable the basic functions of this website, such as secure login or remembering your consent preferences. These cookies do not store personally identifiable information.

Cookie	Duration	Description
VISITOR_PRIVACY_METADATA	6 months	YouTube uses this cookie to store the user’s cookie consent status for the current domain.
CONCRETE5	session	This cookie is placed by the Concrete5 content management system. This necessary cookie maintains the user’s session between pages.

 

Functional cookies
Functional cookies support features such as sharing content on social media, collecting feedback and other third-party functionality.

Cookie	Duration	Description
VISITOR_INFO1_LIVE	6 months	A cookie placed by YouTube to measure bandwidth and determine whether the user is shown the new or old player interface.
ytidb::LAST_RESULT_ENTRY_KEY	Never expires	YouTube uses this cookie to store the last search result clicked. This information is used to show more relevant search results in the future.

 

Analytical cookies
These cookies are used to understand how visitors interact with our website. Analytical cookies are only placed after you have given your consent via the consent management platform.

Cookie	Duration	Description
_ga	1 year, 1 month and 4 days	Google Analytics sets this cookie to collect visitor, session and campaign data and track website usage for analytics reports. The cookie stores information anonymously and assigns a randomly generated number to recognise unique visitors.
_gid	1 day	Google Analytics uses this cookie to calculate visitor, session and campaign data and analyse website usage. The information is stored anonymously and a random number is used to recognise unique visitors.
_gat_gtag_UA_*	1 minute	Google Analytics uses this cookie to store information about how visitors use a website and also compiles an analytics report on the website’s performance. Certain data, such as the number of visitors, their source and the pages visited, are collected anonymously.
_ga_*	1 year, 1 month and 4 days	Google Analytics uses this cookie to store and count page views.
YSC	session	The YSC cookie is set by YouTube and is used to track views of embedded videos on YouTube pages.

 

Advertising cookies
Advertising cookies are used to show visitors personalised advertisements based on pages they have previously visited and to analyse the effectiveness of advertising campaigns. SHM has embedded a YouTube video on this website; the relevant cookies are listed below.

Cookie	Duration	Description
__Secure-YNID	6 months	A YouTube cookie used to protect user security and prevent fraud, particularly during login.
__Secure-ROLLOUT_TOKEN	6 months	YouTube uses this cookie to manage the rollout of features and experiments. It enables Google to determine which new features or interface changes are shown to users during testing.
__Secure-YEC	13 months	Detects spam, fraud and abuse and is used for analytical purposes, remembering preferences and identifying technical problems.

 

There are also links at the bottom of this website to SHM’s pages on Instagram, LinkedIn and YouTube. If you click these links, these websites place tracking cookies to record your browsing behaviour across one or more websites.

SHM has no control over the cookies placed by these websites and advises you to read the privacy policies of the relevant websites for information about their use of cookies and the data they may collect:

• LinkedIn
• YouTube
• Instagram

Disabling or deleting cookies
You can change your cookie preferences or withdraw your consent at any time using the “Consent preferences” button at the bottom left of our website.

You can also block or delete cookies through your internet browser settings. Please note that this may prevent certain parts of the website from functioning optimally.