We respect the privacy of visitors to Stichting HIV Monitoring’s website and take the utmost care to ensure that any personal information made available to us is treated confidentially.
This is the privacy statement of Stichting HIV Monitoring (referred to below as “SHM”, “we” or “us”). SHM has its registered office at Meibergdreef 9 in Amsterdam, the Netherlands. More detailed company and contact information is available at the bottom of this privacy statement.
SHM considers it very important to treat your data in a careful and secure manner. This privacy statement explains to you which data is collected, for what purposes this data is used and how SHM handle your data.
SHM applies a number of core values:
- Provision of information; We aim to inform you as thoroughly as possible about how and why we process personal data. We do so by means of this privacy statement and the patient-information we share on our website.
- Restriction of the collection of personal data; We take utmost care to ensure that the collection of personal data remains restricted to only that which is necessary for the purpose for which the data is collected.
- Protection of personal data; We take measures (both technical and organisational) to protect your data and require third parties that process personal data on our instruction to do the same.
- Consent for processing of personal data; We request consent for processing your personal data in those cases where this is required under the General Data Protection Regulation.
- Rights of data subject; We respect your rights with regard to the processing of personal data.
This privacy statement sets out how SHM puts these core values into practice. If you have any questions after reading this information, please do not hesitate to contact us. Our contact details are provided at the end of this privacy statement.
Processing of your personal data
We process personal data for different purposes. Below, we explain which personal data we process, how the personal data is used and how long this data is stored.
HIV monitoring and research
SHM has been appointed by the Minister of Health as the implementing agency for monitoring HIV patients in the Netherlands. SHM registers a number of basic data for this monitoring:
- Year of birth;
- born in the Netherlands yes/nl.
If you have gave us your permission to participate in our scientific research, SHM will also collect your medical data. You will find detailed information about why we collect data, what data we collect and how you can withdraw your consent on our website under the tab "What we do". Your data will be stored for as long as this is necessary for the research.
Contactdetails treatment centres
SHM collects medical data for scientific research at all treatment centers in the Netherlands. To be able to share the results of research, the following data is collected of the treatment teams:
- E-mail (work).
Known changes are processed immediately and personal data is checked and deleted once a year if the person concerned is no longer working for the treatment team.
If you visit SHM, camera images are made by the Amsterdam University of Applied Sciences (HvA) for the safety of all persons who visit the HvA building. These camera images are destroyed within 4 works and only kept longer if necessary for dealing with an incident.
Contact via the website
If you have any question or comments about SHM, you can contact us directly via the website. Simply complete the contact form on the website.
If you use the contact form, we require certain personal data from you to enable us to handle your request. You will therefore be requested to provide the following data in the contact form:
- Organistation (not obligatory)
- Your question or request
The personal data that you provide through the contact form will be stored by us for as long as is necessary to handle your question in an appropriate manner. We will remove your personal data as soon as it is clear that your question has been answered to your satisfaction. Our staff may ask you to provide additional data to be able to handle your question.
You can subscribe to our quarterly newsletter on the website. This newsletter will be used to send updates about activities relating to our organisation. We will record the date and time when you registered for the newsletter by sending you a confirmation e-mail. You will not be registered for our newsletter until you have confirmed your registration in the confirmation e-mail.
There is a button at the bottom of every newsletter from SHM with which you can easily unsubscribe. As soon as you unsubscribe, your email address and date and time of subscription will be removed from our database. From then on, you will no longer receive newsletters from SHM.
You can submit your job application through our website. We will request you to e-mail your motivation letter and Curriculum Vitae. We will store the personal data that you provide for the duration of the job application procedure and for a period of one months afterwards. With your consent we may store your personal data for a longer period of time, but for no longer than six months.
We collaborate with national and international research institutes and other partners. As a result, the names of various researchers outside our organisation may be mentioned on our website in the context of these collaborations. The personal data will not be stored any longer than necessary.
Third party websites
This statement does not apply to third-party websites to which our own website refers. We cannot guarantee that these third-parties will handle your personal data in a reliable or secure manner. We therefore recommend that you read the privacy statements relating to such websites before using them.
SHM considers it of utmost importance to treat your personal data in a secure manner. Therefor we have taken technical and organizational measures to protect your data against loss or unauthorized use.
- SHM uses the infrastructure and servers of the Amsterdam Medical Centre (AMC). The AMC is ISO 27001 and NEN7510 certified and the servers are located at AMC locations and managed by the AMC employees.
- Our website is secure, personal data you provide us through the website is sent encrypted.
- SHM has an internal policy that safeguards careful handling of your personal data.
Under the General Data Protection Regulation, you have a number of rights concerning your personal data:
- Right to erase/be forgotten; You have the right to have your data removed by withdrawing your previous given permission.
- Right to object; You have the right to object if you think that your data will be used for something other than the original purpose.
- Right to rectification; You have the right to have your personal data, that are incorrect or incomplete, corrected.
- Right to restrict processing; You have the right to (temporarily) stop the processing of your personal data.
- Right to acces; You have the right to view your (personal) data.
- Right to data portability; You have the right to transmit your data to another party.
You can contact SHM directly (or the treatment team if you have given permission to participate in our scientific research) if you want to exercise your rights, or if you have a question about the way in which SHM handles your personal data. Our contact details are provided at the end of this privacy statement. To prevent misuse, SHM may ask you to identify yourself if you contact us to exercise certain statutory rights.
Dutch Data Protection Authority
If you have any complaints about how SHM processed your complaint, you have the right to submit a complaint to the Dutch Data Protection Authority (the Dutch supervisory authority in the field of privacy) or another European supervisory authority in the field of privacy.
Changes to this privacy statement
We reserve the right to make changes to this privacy statement. Any changes will be published on our website. We recommend that you check this statement regularly to ensure that you are aware of any changes. This privacy statement was last updated on 14 Februari 2020.
Contact and company details
Stichting HIV Monitoring
1105 AZ Amsterdam
Email address DPO
020 566 41 72
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